Canadian · Employment / EI
ROE deadline calculator.
Employers must issue a Record of Employment quickly once an employee's earnings stop. Enter the dates and get the last day allowed under section 19 of the Employment Insurance Regulations, for a paper ROE or an electronic one.
Paper: not later than 5 days after the later of the first day of the interruption of earnings and the day the employer becomes aware of it. Electronic: not later than the earlier of 5 days after the end of the pay period in which the interruption began and, for employers with 13 or fewer pay periods a year, 15 days after the first day of the interruption.
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Deadline
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What section 19 says
Every employer must complete a record of employment for an employee in insurable employment who has an interruption of earnings (s.19(2)). For a paper ROE, the employee's copy must be delivered, and the Commission's copy sent, not later than five days after the later of the first day of the interruption and the day the employer becomes aware of it (s.19(3)). For an electronic ROE, it must be sent to the Commission not later than the earlier of five days after the end of the pay period during which the first day of the interruption fell, and, if the employer has 13 or fewer pay periods per year, 15 days after the first day of the interruption (s.19(3.1)).
This calculator counts calendar days and applies no weekend or holiday extension, because section 19 states none. It does not model s.19(4) (an employee's copy that cannot be delivered) or any other rule outside section 19. Confirm your own situation with Service Canada.
Source, read 30 September 2026: Employment Insurance Regulations, SOR/96-332, section 19 (Justice Laws Website, current to 21 September 2026).
Frequently asked questions
How long does an employer have to issue a ROE?
For a paper ROE, five days after the later of the first day of the interruption and the day the employer becomes aware of it. For an electronic ROE, the earlier of five days after the end of the pay period in which the interruption began and, with 13 or fewer pay periods a year, 15 days after the first day of the interruption.
Why does the pay-period count matter?
The 15-day limit in s.19(3.1)(a)(ii) only applies when the employer has 13 or fewer pay periods per year, such as monthly pay. It exists so a long pay period cannot push the deadline out more than 15 days.
Which day is "the first day of the interruption of earnings"?
Enter the first day the employee has an interruption of earnings, as defined by the Employment Insurance Regulations. This tool takes the date you give it and does not decide it for you.
Reference only
This tool does date arithmetic on the wording of section 19. It runs entirely in your browser; nothing you enter is stored or sent anywhere. It is not legal advice and cannot tell you whether an interruption of earnings has occurred.