Georgia · payroll compliance · 2026
Georgia new hire reporting deadline.
Report each new or rehired Georgia employee within 10 days. Here is where to file, what to include and how contractors are treated.
A reference page, not legal advice
This page summarizes the HHS Office of Child Support Services state directory as read on November 2, 2026. States update their entries on their own schedule, so confirm the deadline and format on the Georgia portal before relying on it. Nothing you type leaves your browser.
At a glance
- Deadline: 10 daysShorter than the federal 20 days.
- Contractors: not requiredPer the directory entry updated 03/22/2025.
- Phone: 888-541-0469Georgia State Directory of New Hires.
The Georgia deadline
Georgia employers have 10 days to report a new or rehired employee. The HHS state directory prints the Georgia timeframe as: “Within 10 days of hire date”. Georgia prints 10 days, which is 10 days shorter than the federal 20-day rule. In the HHS directory it is one of 9 jurisdictions with a shorter deadline.
This page relies on the HHS directory entry for Georgia. We did not independently read a Georgia agency page or statute for the day count, so confirm it on the portal below before you build a payroll process around it.
The report goes to the state directory of new hires, which feeds the National Directory of New Hires that child support agencies use to locate a parent who owes support. It is separate from the employee's W-4 and I-9 and from any unemployment filing.
Worked example (hypothetical)
An employee first performs services for pay in Georgia on Monday, November 2, 2026. Counting 10 calendar days from that date, the report is due by Thursday, November 12, 2026. A business that files on the federal 20-day schedule would be 10 days late in Georgia: the 20-day date would be Sunday, November 22, 2026. The directory does not say what happens when the last day falls on a weekend or holiday, so treat the date as fixed and file the same week you set up payroll.
What to report
HHS says federal law requires these seven data elements for every new or rehired employee:
- Employee's name
- Employee's address
- Social Security number
- Date of hire (the date the employee first performs services for pay)
- Employer's name
- Employer's address
- Federal Employer Identification Number (FEIN)
Some states require more. Check the Georgia entry in the directory for any extra fields before you build the submission.
Independent contractors
The directory answers the contractor question for Georgia this way: “No” If you engage contractors, confirm on the portal whether that has changed.
Where and how to file
The directory lists Georgia State Directory of New Hires as the receiving office. Portal: https://ga-newhire.com/. Public phone: 888-541-0469. Methods named in the directory: online (state portal), mail, electronic (SFTP).
Common mistakes
- Counting from the offer or signing date. HHS defines the date of hire as the date the employee first performs services for pay.
- Reporting to the employer's state instead of the employee's. HHS says to report to the state where the employee works.
- Treating a rehire as routine. Rehires are reported too.
- Assuming other states' deadlines apply. Georgia's 10 days is shorter than most states. Use the schedule of the state where the employee works.
Frequently asked questions
What is the new hire reporting deadline in Georgia?
Georgia prints "Within 10 days of hire date" in the HHS state directory (entry updated 03/22/2025). That is 10 days. The federal rule is 20 days, so the state deadline is shorter.
Where do I report a new hire in Georgia?
To Georgia State Directory of New Hires. The directory lists https://ga-newhire.com/ and a public phone of 888-541-0469. Accepted methods per the directory: online (state portal), mail, electronic (SFTP).
Does Georgia require independent contractor reporting?
No. The directory entry reads: "No"
What information must I report for a new hire?
Federal law requires seven data elements: the employee's name, address, Social Security number and date of hire, and the employer's name, address and federal employer identification number. Check the Georgia entry in the HHS directory for any additional fields the state asks for.
What counts as the date of hire in Georgia?
HHS defines the date of hire as the date the employee first performs services for pay. Georgia words its deadline as: "Within 10 days of hire date" Count from the day work starts, not the offer or signing date.
Do I report to Georgia if my employee works in another state?
HHS says to report to the state where the new employee works. A hire who works in another state is reported to that state on its schedule. An employer with employees in more than one state can instead choose one state and report all hires there, which requires registering with HHS first.
Sources
Read November 2, 2026. Figures on this page come from these pages and no others.
- HHS Office of Child Support Services, State Contact and Program Information: State New Hire Reporting (PDF) — the Georgia entry: reporting timeframe, contact details, methods, contractor rule (entry updated 03/22/2025)
- HHS Office of Child Support Services, New Hire Reporting — the 20-day federal rule, the seven required data elements, and the multistate employer options
- Georgia State Directory of New Hires — the reporting portal the directory lists for Georgia; open it to file or to confirm current rules